1.2 The award of a grant is subject to receipt by the Secretary of the written acceptance of the grant and the conditions of the award by:
(a) the grantee, or
(b) the responsible officer of the institution.

1.3 The grant shall be used for the approved project in respect of which it is awarded and shall not be used for any other purpose.

1.4 The grant may be terminated by the Council at any time in writing:
(a) if in the opinion of the Council the conditions of the grant are not complied with or the project is not carried out with competence and diligence;
(b) if the circumstances change wherein satisfactory arrangements cannot be made for continuation of the approved project;
(c) on agreement of all parties

1.5 The Council shall have the right to make public details of grants awarded and, after consultation with the grantee, to use information provided in reports required in clause 6 for the promotion of the objectives of the Australian Flora Foundation.

2 FINANCIAL PROVISIONS

2.1 The grant shall be paid to either:
(a) the institution which shall administer the funds on behalf of the grantee in accordance with these conditions of the award, or
(b) a nominated bank account established solely for the administration of the grant to be administered by the grantee in accordance with these conditions of the award

2.2 Grant money will be paid annually in advance provided that:
i) payments for second and subsequent years of grant will be subject to receipt by the Secretary of an annual progress report deemed satisfactory by Council or its nominee, and
ii) 10% of the total grant amount will be withheld until the final report as prescribed under condition 6.3.

2.3 Grant moneys must be spent in accordance with the allocation to items specified in the approved budget unless the Council grants approval for transfer of funds between items.

2.4 GST payments associated with expenditure of the grant should be covered within the total granted funds as approved by the Council.

2.4 Grant moneys will be expended within the duration of the approved term of the grant unless approval of the Council is granted for funds to be carried forward.

2.5 Grant money not expended during the term of the grant or grant moneys not expended at the termination of the grant by the Council at any time, shall be repaid to the Australian Flora Foundation within three months of the termination of the grant.

2.6 All claims on the Foundation must be made by grantees or administering organisations within five years from the end of the second year of the project. Any liability of the Foundation for the particular grant will be deemed to be extinguished at the end of this five year period.

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